May 2, 2016 Meeting Minutes

ETLG Monthly Meeting: Monday May 2, 2016 1:00-2:30pm.

Agenda:

Update on the UCACC meeting. Comments on Principles document. Feedback from parents, EVC's, Undergrad Provosts. Seemed like there was a lot of support. Need to get more feedback from folks on this. Also share with Senate Grad and Undergrad committees, Registrars, Procurement folks etc. Shohreh suggests a new Google doc for additional comments. Would you want a Google form survey to collect the feedback? Need to track who we're getting feedback from and what the feedback is. Could have a spreadsheet tracking comments from campuses and sub-groups at campuses. Need to know who the different audiences are. Feedback should be private until we have had a chance to review it. Next steps - prepare a final draft of the document. Set up a feedback survey form online.

Trying to schedule the first meeting to get folks up to date on what UCLA is doing. Working with CASA to add metadata to the data flow. Need to know if it is an internal tool, or an external tool. UCLA Registrar indicated that students have to be allowed to opt-out of using third-party tools. CASA just flags a launch to external tools for tracking. Want to be able to ask students at launch if they want to opt out or use an alias. Not there yet with the capability. Send the data form CASA back to the LMS. Need a Blackboard test site, either UCSD or UCR. Question about whether CASA can write back to the LMS for all LMS's. Jenn, is Berkeley in the loop. Have there been regular meetings? No not yet because scheduling has been an issue.

Still up for renewal. Jeff was going to try to help out by reaching out to his contact at UCOP. If we need to cover the renewal by going to Tom or Jim Davis, can you send in justifications for the renewal, please do so for ITLC's benefit. Do not know if ITLC has covered the renewal. Bob Baum is the ITS procurement person at OP, and may have already covered the renewal. Jeff had reached out to Bob, but never heard back from him, hence the question. Was endorsed in the COVC report. Dan: MaryEllen sent a great justification document two years ago. Israel thinks it would be prudent to have some success cases to point to. Jim: Just cataloging the amount of usage of LTI for LMS interoperability should be enough.

Met on April 15. Welcomed Sarah Eichhorn to the group from UCI. Also had Briandy on the line from UCI. Update on COVC effort. Talked about pending pilots. Meeting was confusing because the communication method changed. Talked about the privacy principles document. Discussion of using Zaption as a tool. Discussion of sample Caliper code that Intellify could use. Berkeley talked about their pilot (Oliver). Call this Friday with Intellify to talk about the Berkeley pilot effort, especially their visualization tools. Technical proof of concept that Intellify should be able to pull data from a campus repository that already exists, rather than having to use the Intellify repository. Did talk about Zaption as a possible option. Basic level XZaption user would not be able access some student data, that would require a "Pro" license of Zaption. Discussion of Echo360 siloing of user data. Zaption seems to be willing to work on the pilot with us though. UCLA: Echo360 has approached them for their new cloud based system including analytics. Big push at UCLA to get adoption at UCLA.

A draft document that went from the work group to the COVC last week. No word back yet on their reaction. COVC did allot 45 minutes to discuss the document. The document is supportive of our work, but cautious of any UC-wide initiative. Some campuses like the idea and some don't because they are not ready. Some burn from other UC-wide initiatives like UCPath. UCOP shying away from system-wide mandates. The COVC does not see themselves as a decision making body on this kind of issue. Supportive of the general idea. Definitely get that every campus has a different structure and so the process has to move differently through each campus. Will probably come back to us in a couple of weeks. Basically at least didn't say to stop doing the work. Jim: who actually makes the decisions? Kind of a let down. Does Jenn have the latest document? She does and she asked Jim Davis for advice on whether to share what went to COVC. Could be a very different document that comes back from COVC. Jenn not disappointed. Impressed with the seriousness with which they undertook the topic. Impressed on Jenn how complex even the EVC's working groups are. The ask may have been too broad. In part they read too much into parts of the document than was warranted. Shohreh: can we get more time at the next meeting for a lessons learned session based on the final document that will come back from COVC. If they come back in time, will add to next month's agenda.

Want to have nominations in May and then have elections by June. Will send a form or survey to request nominations by mid-May.

Kind of 50/50, most people can do either meeting time/date. Only one person could not make either time. Put holds on both dates on calendars so Jenn can look for space for the meeting.

The ELTC charge has been shared with ITLC. They will be reviewing charge letters this week.

Meeting Ended at 2:28 PM

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